Why should I verify my employees?
The primary reason you should verify– it is illegal to employ ineligible workers! Since 1986, U.S. employers have been required to verify employees by completing the I-9 form and reviewing identification documents. E-Verify is currently the most reliable way to verify work eligibility.
We complete the I-9 form already. Do we have to enroll?
E-Verify is voluntary, but required by some state laws and for federal contractors. If you enroll, E-Verify does not replace Form I-9, but uses information from the form to verify your new hire’s work eligibility. Where E-Verify is required, completing Form I-9 alone is not an alternative.
We have several hiring sites. Can you verify for all?
Yes, Verify I-9, LLC centralizes and standardizes your verification process. Each of your hiring sites can submit verifications directly to us, if required.
Does Verifyi9 provide the same service as the USCIS? Do I have to sign up for both?
Verifyi9 is an Employer Agent of the E-Verify program, meaning that we are a private company authorized by the US Citizenship and Immigration Service to conduct verifications on your behalf. We offer the exact same service as the government E-Verify site, but with “value added.” For that reason, you do not sign up with both services.
What info do you need to verify my employees?
After you hire a new employee and complete the Form I-9 required for all new hires, we query federal databases using information from sections 1 and 2 of the I-9 form. If you have correctly completed the form, we will have all of the info that we need.
How soon must I verify after hiring?
You may submit a verification only after an individual accepts an offer of employment and after the employee and you complete the I-9 form. You must verify no later than three business days after the new hire’s actual start date. We provide more information on this topic in our Support Center online.
Do I have to verify all new employees?
Yes, you are required to verify all newly-hired employees, both U.S. citizens and non-citizens, while participating in E-Verify. You may not pre-screen applicants for employment, go back and check current employees, or re-verify employees who have temporary work authorization. (Different rules apply to federal contractors; see below)
Should I verify the employees of my independent contractors?
An independent contractor is considered a separate business with its own employees. You may only verify your own new hires, not those of your sub-contractors. Your subs are probably subject to the same E-Verify requirements as are you, so you should encourage them to sign up. If you hold a public contract, you will be required to certify that your subs have enrolled in E-Verify in most states. That said, check your state’s laws for details. For example, Mississippi’s E-Verify law requires employers to verify not only W-2 employees but 1099 workers as well.
Can I end my E-Verify participation at any time?
Yes, you may end your verification program and your relationship with Verify I-9, LLC at any time, according to our agreement.
Does E-Verify protect me from an audit of our work sites?
No, participation in E-Verify does not protect your company from federal work site enforcement. However, an employer who verifies work authorization is presumed to have not knowingly hired an unauthorized alien. Several new state and local laws, however, do consider participation in a verification program to be a protection against prosecution for hiring an illegal worker.
Should I verify, even if I do not bid on public contracts?
Some states only require E-Verify for companies receiving public contracts. Others, like Arizona, Georgia and Tennessee, require all employers to verify. Regardless of your state or local government’s requirements, participating in E-Verify improves your standing in the business community and in the eyes of your customers.
I am a Federal Contractor. What do I do?
Federal contractors are required to verify all new hires and current employees working on the contract. You may also be required to ensure that your sub-contractors are also enrolled in E-Verify, but you are not required to verify the sub-contractors’ employees.
I am a sole proprietor. Do I have to enroll in E-Verify?
Form I-9 rules govern whether an individual is considered self-employed with respect to the use of E-Verify. A self-employed individual is not required to complete Form I-9 for himself or herself unless the individual is an employee of a business entity. If the self-employed individual is not required to complete Form I-9, he or she may not be required to enroll in E-Verify; however, a sole proprietor may be required to enroll under a state law. Also, self-employed individuals may enroll in E-Verify if they plan to hire additional employees at a later date. A self-employed individual must have a Federal Employer Identification Number (FEIN) before enrolling in and using E-Verify.
My employee is in OPT and needs E-Verify to extend it. What do I do?
Optional Practical Training (OPT) is temporary employment that is directly related to an F-1 student’s major area of study. Certain students are eligible to receive a 17-month extension of post-completion OPT. The F-1 student applying for the STEM extension needs to provide your E-Verify company identification number on his Application for Employment Authorization (Form I-765) in order to be granted the extension. As the student’s employer, you are required to enroll in E-Verify for her to maintain her OPT status. To extend OPT, the student must apply before her current status expires, so do not delay enrollment. Our service meets the requirements of the OPT program.
My OPT employee needs my `Company ID Number.` Does Verifyi9 provide that?
We will provide the USCIS-issued Company ID number (also known as the “federal work authorization number” or “E-Verify number”) that your OPT employee requires to extend their eligibility. Our service meets the requirements of the OPT program.
Will verification add to my staff's workload?
Participation in our verification program should require no more administrative effort than is currently required to complete and maintain the I-9 form. Additional administrative costs will be minimal or non-existent for most employers.
How do I begin a verification program?
We can have your verification program up and running in a day or two with verifications as low as $9.95 per new employee! We offer a rush signup of four hours or less for a modest fee. Contact us today to get started!