Information for Federal Contractors

Most Federal contractors are now required to use E-Verify® to verify the employment eligibility of all persons they hire during a contract term, as well as their current employees who perform work under the contract.

As a federal contractor, am I required to enroll in E-Verify® now?

As of September 8, 2009, all prospective federal contractors are required to enroll in E-Verify® if and when they are awarded a federal contract or subcontract that requires participation in E-Verify® as a term of the contract. If you were already enrolled in E-Verify® directly and you are awarded a federal contract after September 8, 2009, you will need to update your company profile and complete a tutorial. If you are our client, simply notify us when you are awarded a federal contract. We will update your status and inform you of any changes in the verification process resulting from your change of status.

When is my company required to enroll in E-Verify®?

When a contractor wins the bid on a federal contract, the contractor and any covered subcontractors are required to enroll in the E-Verify® program within 30 calendar days of the contract or subcontract award date. If you will send workers to a federal worksite within that period, you may be required to verify them beforehand.

How do I enroll my company in E-Verify®?

To enroll in our "no headaches" verification program, complete this form.  As part of the signup process, you will be required to sign a Memorandum of Understanding (MOU) that provides the terms of agreement between your company, Verify I-9, LLC and DHS. Later in the enrollment process, we will ask you to elect whether you will verify any current employees assigned to the federal contract or your entire workforce.

How much will it cost my company to enroll in E-Verify®?

Verify I-9, LLC offers a "no headaches" verification program with no setup fee and no monthly fees. In other words, it costs nothing for most businesses to begin a verification program.

Some national federal contractor organizations are charging its members a setup fee of $100 and annual fees of $300 or more, regardless of how many (or how few) verifications are actually performed. If you are a member of a national organization, you should know that you are not required to use their service. You can enroll in E-Verify® directly or hire an Employer Agent like Verify I-9, LLC and enroll in our "no headaches" program for free.

My company is required to use E-Verify® as a federal contractor for the first time. How do I proceed?

If your company has not yet enrolled in E-Verify®, then you have 30 days from the date of contract award to enroll and 90 days from the date you enroll with E-Verify® to initiate verification queries for employees already on your staff who will be working on the contract and to begin using the system to verify newly hired employees. After this 90-day phase-in period, you will be required to initiate verification of each newly hired employee within three business days after their start date.

My company is enrolled in E-Verify®, but not as a federal contractor. Do I need to re-enroll?

No. You do not need to enroll again, but you will need to update your company profile. If you are our client, simply notify us immediately if you are awarded a federal contract or will subcontract on a federal contract. We will update your status as a federal contractor and provide the information that you need to proceed under the modified guidelines.

My company has already been using E-Verify® for more than 90 days. When must we verify existing employees?

If your company has been enrolled in E-Verify® for more than 90 days, then you are required to continue to initiate verification of newly hired employees within three business days of their start date, but you have 90 days from the contract award date to begin using E-Verify® for each employee already on your staff. Your transition to using the system as a federal contractor does not allow you to stop using E-Verify® for your new hires on the standard three-day schedule.  

Please remember that you are required to continue using E-Verify® throughout the duration of your federal contract for all new hires, whether or not they are employees assigned to the contract, unless your company falls under one of the exceptions to this policy.

As a federal contractor, do I have to verify all of my employees? 

A federal contractor is required to verify all new hires and either 1) those existing employees who will work on the federal contract, or 2) all existing employees. An existing employee is required to be verified when the employee is performing "substantial work" on a federal contract.  When an employee is only performing support work, such as overhead type functions, the employee is not considered to be working on a federal contract.

End

Sign Up Today or Request Rates & Info

[Source: DHS] Last Updated: 06/06/11